Stop running your HOA on spreadsheets and email.
Collect dues online, hold real votes, run meetings, and keep residents informed — from one workspace your whole board can log into. No more lost minutes, no more chasing Venmo screenshots.
- No credit card required
- Live in under an hour
- Cancel anytime
Why boards burn out.
Every self-managed board hits the same four walls. TractOps removes them.
Spreadsheets break.
One missing column, one accidental delete — and three years of dues records vanish in a way only your treasurer could recover.
Volunteer time runs out.
Drafting minutes after a 90-minute meeting, chasing late payments, formatting violation notices — it adds up to a part-time job.
Compliance is invisible.
Davis-Stirling, Chapter 720, Chapter 209 — every state has different notice rules and deadlines. Miss one, expose the board to liability.
Money walks out as fees.
Cash app screenshots, paper checks left in the mailbox, the treasurer playing receipt-detective — every leaky workflow costs reserves and trust. A real online ledger pays for itself by month two.
Everything a board needs.
Nothing a board doesn’t. No bolted-on modules. No "implementation services".
Online dues + late fees
ACH and card payments with auto-reminders 14/7/3 days before due. Configurable late-fee rules — flat, percentage, or escalating. Every transaction lands in the GL automatically.
Elections + voting
Secret-ballot board elections, quorum tracking, audit trail. Special-assessment votes, amendment approvals, and routine motion polling — all in the same place.
AI Board Secretary
Drafts meeting agendas from the prior month, transcribes audio into minutes, writes announcements in your community’s voice. You approve before anything goes out.
Document vault
CC&Rs, bylaws, contracts, meeting minutes — versioned, searchable by every member, restricted to the right roles. Upload from your phone, never lose them again.
Announcements + comms
In-app, email, and SMS channels with per-resident preferences. High-priority urgents bypass digest mode. Resident replies thread back to the board — no Gmail folders.
Maintenance + ARC
Residents submit requests + photos; board routes to vendors; tracks status. Architectural-review submissions with neighbour notification, voting, and decision letters.
GL accounting + reserves
Built-in chart of accounts, monthly P&L, balance sheet, and reserve-fund tracking. Schedule-D and Form 1120-H exports ready for your CPA at year-end.
Compliance calendar
State-specific deadlines: budget mailings, election notices, reserve studies. Alerts board 30/14/3 days before each requirement. Audit log of every action.
Built for volunteers, priced for any community.
Per-unit pricing that doesn’t punish growth
A 100-unit HOA pays $199/mo. The same price you saw the day you signed up, three years later. No surprise tiers, no module add-ons, no annual contracts.
Live the same afternoon you sign up
Drop your owner CSV in, upload your CC&Rs PDF, invite the board. We’ll handle the first onboarding call free for any board with 20+ units.
AI that drafts the boring stuff
Minutes, agendas, announcements, CC&R Q&A, budget summaries. Your board approves before anything goes out. The volunteer-time savings show up week one.
Residents pay card fees, not you
Pass-through credit-card fees keep your treasury whole. ACH stays free for both sides. Stripe-grade security, no PCI scope on your end.
“We were running our HOA on three spreadsheets, two group emails, and one treasurer's memory. Switched to TractOps in March. Dues collection went from 78% to 94%, and our board meetings dropped from 90 minutes to 35.”
From $1.99 per unit, per month.
A 100-unit HOA pays $199/mo on Standard or $349/mo on Premium. 30-day free trial. No credit card to start.
Standard
For most boards
- Dues collection + late fees
- Document vault (5 GB)
- Members + invitations
- Maintenance tickets
- Announcements + email + SMS
- Email support ≤ 1 business day
Premium
Boards that vote, file, and audit
- Everything in Standard, plus:
- AI Board Secretary (minutes, agendas)
- Elections + secret-ballot voting
- GL accounting + budgets + reports
- Architectural Review submissions
- Document vault (50 GB)
- Priority support ≤ 4 business hours
Stop running your HOA on email.
30-day free trial. No credit card. Onboard your community in under an hour.