Run Every Property You Manage. From One Dashboard.
HOAs, multifamily, single-family rentals, and commercial — one platform for your whole book. Trust accounting per property, AI on the busywork, and a clean hand-off to every board, owner, and tenant.
No credit card required · 30-day free trial · Cancel any time
Portfolio Overview
Pacific Crest Property Management
12
Properties
482
Total Doors
96%
Collected
7
Open Issues
Sunset Ridge HOA
HOA · 148 doors
97%
collected
2
issues
Oakwood Apartments
Multifamily · 64 doors
95%
collected
3
issues
1500 Market Plaza
Commercial · 22 doors
100%
collected
0
issues
Marina Vista SFR
Single-fam. · 12 doors
98%
collected
2
issues
AI: Oakwood Apartments has 3 maintenance tickets > 7 days — draft escalation to vendor?
Rent + dues collected
$142,800 across 4 properties
Owner statements ready
AI drafted in 45 seconds
Managing a mixed portfolio is harder than it should be.
Most PMs run an HOA on one platform, rentals on another, commercial on a third — and trust accounting on a fourth. TractOps puts them under one roof.
One tool per asset class
AppFolio for multifamily, Buildium for HOAs, QuickBooks for trust accounting, Dropbox for docs. Reconciling them across a single client takes most of a Friday.
Context-switching kills throughput
Jumping between 10+ portals for boards, owners, tenants, and vendors means you're always behind on the request in front of you.
Compliance gets expensive fast
Davis-Stirling, landlord-tenant law, fair-housing notices, commercial CAM reconciliations — every asset class has different deadlines and every miss is a lawsuit risk.
Clients expect modern reporting
Boards want real-time dashboards. Owners want monthly statements that don't require a spreadsheet decoder. Tenants want a portal that works on their phone.
Everything a property manager needs. Nothing they don't.
Purpose-built for professional property management — HOAs, rentals, and commercial under one platform. No bolted-on modules, no separate logins for each asset class.
Mixed-Asset Portfolio Dashboard
Every HOA, multifamily building, single-family rental, and commercial lease in one workspace. Per-property segregated trust accounting, KPI rollups across the whole book, white-label client portal optional.
- HOAs + rentals + commercial in one view
- Per-property segregated ledgers
- Portfolio-wide KPI rollups
- White-label client portal
Rent, Dues & Trust Accounting
Online ACH + card collection across every asset class. Late-fee rules per lease, dues schedules per HOA, CAM reconciliations per commercial unit. Every transaction lands in the GL automatically.
- Auto-reminders before / on / after due
- Per-asset late-fee + grace-period rules
- Trust accounting + 3-way reconciliation
- Owner / board / tenant statements
AI Across Every Workflow
Board minutes from audio. Lease-renewal letters from a template. Maintenance escalation drafts. CC&R + lease + state-statute Q&A. Owner-statement narratives. You approve before anything goes out.
- Meeting minutes from audio
- Document Q&A across all properties
- Owner-statement narrative drafts
- Vendor-contract risk review
Client-Ready Reporting
Boards get governance packets. Owners get monthly statements. Lenders get rent rolls and CAM reconciliations. All branded with your logo, generated in one click — not assembled manually the night before.
- Board packets + meeting minutes
- Owner statements + Schedule-E exports
- Rent rolls + commercial CAM recs
- Lender / investor reporting
Compliance Across Every Jurisdiction
HOA statutes (Davis-Stirling, Chapter 720, Chapter 209), landlord-tenant law (eviction notice timing, security-deposit handling), fair housing, commercial CAM reporting. State-specific calendars, all 50 states.
- HOA + landlord-tenant + fair housing
- State-specific notice timing
- Reserve studies + commercial CAM
- Audit log of every action
Maintenance + Vendor Marketplace
Residents submit tickets with photos. You route to a vetted vendor with one click. Vendor uploads invoice + completion photo. Cost flows to the right property GL automatically — even across mixed portfolios.
- Photo-tagged maintenance tickets
- Vetted vendor marketplace + bids
- Auto-routing by property type
- Vendor performance + insurance tracking
Grow your portfolio without growing your headcount.
The best PMs use TractOps to consolidate AppFolio + Buildium + QuickBooks into one platform — handling more doors with the same team while delivering better service to every board, owner, and tenant.
- Onboard a new property (HOA, multifamily, commercial) in under 2 hours
- Bulk-import an entire AppFolio / Buildium / DoorLoop export in an afternoon
- Generate monthly board packets AND owner statements in one click
- Respond to resident / tenant / vendor requests 5× faster with AI
- Win more contracts with white-label branded client portals
Up and running in days, not months.
We do the heavy lifting. You get a fully configured platform — fast.
Bulk-import your book
Drop your AppFolio / Buildium / DoorLoop / TownSq export. Preview every row before commit. HOAs, multifamily, single-family rentals, and commercial leases land in one afternoon — no manual re-entry.
Automate the repetitive work
Set up rent + dues reminders, lease-renewal alerts, compliance calendars, and maintenance routing rules once. The platform handles every follow-up.
Manage every property type
Monitor the whole book from one dashboard. Drill into any HOA for board-level governance, any rental for tenant + lease detail, any commercial for CAM + escalation tracking.
Impress every client
Boards get governance packets. Owners get cash-flow statements. Tenants get a portal that works on their phone. All branded with your logo — driving renewals and referrals.
Loved by property managers across the USA.
Join hundreds of property management companies that have consolidated their stack on TractOps.
“We were running AppFolio for multifamily, Buildium for HOAs, and QuickBooks for trust accounting. Switched to TractOps and consolidated to one platform. Cut our software bill 38% and our reconciliation time in half.”
Jennifer Walsh
CEO, Bay Area Property Management
12 HOAs + 18 multifamily · 3,200 doors
“We added 4 commercial leases and a 24-unit apartment building this year without hiring anyone. AI handles the owner-statement narratives, the maintenance escalations, and the lease-renewal letters. I'm doing more relationship work and less typing.”
Michael Torres
Director of Operations, Pacific Crest Properties
6 HOAs + 9 multifamily + 4 commercial · 1,820 doors
“Compliance across HOA statutes, landlord-tenant law, and commercial CAM reporting used to keep me up at night. TractOps tracks every deadline in one calendar. Haven't missed a notice or a CAM rec in 18 months.”
Sandra Lee
Principal, Lee & Associates Property Management
4 HOAs + 11 SFR + 2 commercial · 1,140 doors
4.9 / 5.0 average rating · Based on customer reviews
Simple, transparent pricing.
One flat platform fee · pay per property · add AI when you're ready.
Platform Base
Everything you need to run your firm
$349/month if billed monthly
- Mixed-asset portfolio dashboard
- All HOA / rental / commercial tools
- Rent + dues + CAM collection
- Maintenance tickets + vendor dispatch
- Document library + lease vault
- Compliance calendar (all 50 states)
- Vendor marketplace access
- Priority support
+ Per Property
Added to your base plan
HOAs, rentals, or commercial — same price. No cap.
- White-label client portal per property
- Resident / tenant / owner self-service
- ACH + card processing, per-asset accounting
- Fully isolated data + trust accounting
- Unlimited residents / tenants / owners
+ AI Add-on
Automate with AI
Optional upgrade — cancel anytime
- AI Board Secretary (minutes, agendas)
- CC&R + lease + statute Q&A
- Vendor contract review & risk analysis
- Auto-generated board packets + owner statements
- Lease-renewal & rent-increase drafting
- Compliance risk alerts across jurisdictions
A PM firm managing 10 properties (4 HOAs + 4 multifamily + 2 commercial) with AI tools: $299 + (10 × $49) + $99 = $888/month. That's $88.80/property — less than one hour of your time per month.
No setup fees · No per-user fees · Cancel anytime · Annual billing saves ~15%
Ready to scale your portfolio?
Join hundreds of property management companies running HOAs, rentals, and commercial portfolios on one platform. Start your free 30-day trial today.